Training session - on new process for graduate students - exams etc.

Important note: these are my notes and may contain errors.  

I am sitting in on the training session for SOE graduate work today.
I will try to add things that I learn here....

First here is a link to the forms that you will need to complete the entire process.
There is allot of information about exams on this page.  Including dates for the old and new examination process.

Forms for exam - it was explained that there are three forms for the exam. These forms are
SOE Form 14 - Intent to complete Ph.D. exam
SOE Form 15 - Affirmation signature page - you submit this form with your exam response.
GS-16 = this form goes to the graduate school - it is signed during your oral exam.

There are only one exam when undergoing the new format.  You have a one exam that you take after all of our course work is done.  You have one month to take the exam.  And you defend your exam with you committee (you get the GS 16 signed). You should schedule your oral examination of your exam within three to six weeks after you take it.  If it takes longer seven to eight weeks no problem.

There are very few conditions that would allow you to suspend your writing on the exam.  Once you start you can't stop.  So make sure that you are ready.

The deadlines are established by the Graduate School.   See the memo below.

Preliminary exam writing.  The writing should be informed by, but not representative of, your earlier work.  In other words - don't copy entire pages from previous work and include them in your exam writing.  The intent is that you write this during your exam writing period.

If pass... then you move onto your dissertation proposal.

The two semester rule:
This is the rule that states that you must have one full semester between the signing of the GS16 (examination pass and signed) and he GS24 (final defense of the dissertation). 

Example, if you make the deadline for the fall semester 2011 for your exam (see memo below) - the GS 16 is signed and submitted to the Graduate School.  You can not graduate until Summer 2012.  You need one full semester between the GS16 and the GS24 (final defense).

Your Proposal - and forms
SOE Form 32 - Dissertation Proposal Review (internal to SOE - approval of your project)
This is an important document and meeting.  You get agreement (approval) with your committee about your project.

FAQ - there are several interesting questions answered here.

More information from Cathy L

Below is a list of important dates for students completing their degree requirements in the appropriate semester.

Students are required to be enrolled.

September 16

GS25 Application for Graduation (Students applying to graduate for the first time) OR Reapplication for Graduation (Students who have applied to graduate for a previous term)

November 4

GS24 Report of Final Examination Results

Thesis & Dissertation Submission

December 16

Clearance of all incompletes/grade changes (if applicable)

Completion of all course requirements (if applicable)

Clearance of School of Education Departmental requirements (if applicable):

One hardbound copy of dissertation

Electronic copy of Abstract

SOE 35 – article/presentation

Advising Survey

Visit the Grad School website for more information: http://graduateschool.colostate.edu/current-students/student-resources/

Contact the School of Education for departmental graduation requirements and forms: 970-491-1963Below is a list of deadline dates for students completing their degree requirements in the appropriate semester.

March 2

·Students graduating in Summer 2012, who would like to have their name included in the Spring 2012 Commencement Program, will need to apply to graduate for Summer 2012 by March 2. To apply to graduate, submit the GS25 Application for Graduation OR the Reapplication for Graduation.

May 25

·GS25 Application for Graduation (Students applying to graduate for the first time) OR Reapplication for Graduation (Students who have applied to graduate for a previous term)

July 6

·GS24 Report of Final Examination Results

·Thesis & Dissertation Submission

August 3

·Clearance of all incompletes/grade changes (if applicable)

·Completion of all course requirements (if applicable)

·GS25B Departmental Requirements Clearance (if applicable)

Summer 2011    Fall 2011    Spring 2012    Summer 2012

Timing of the PhD Preliminary Examination

MEMORANDUM

TO:                   Department Heads and Directors

FROM:              Jodie Redditi Hanzlik, Interim Vice Provost for Graduate Affairs

SUBJECT:        Timing of the PhD Preliminary Examination

The purpose of this memo is to help clarify the policy on the timing between a PhD student’s preliminary examination and final examination.  Per Section E.4.4 of the Graduate and Professional Bulletin, “A preliminary examination shall be administered at least two terms before the final examination to determine whether the student is qualified to continue toward the doctorate.”  That is, a student must have two semesters between the preliminary examination and the final examination.  

In order for the timing to be consistent from year to year, we will align with the university academic calendar’s dates of the first day of classes for each semester.  The schedule is determined by using the first day of the term and the day before the first day of the next term.  

An example of this year’s preliminary examination calendar schedule is shown below:

Fall 2011:          Between August 22, 2011 and January 16, 2012
Spring 2012:     Between January 17, 2012 and May 13, 2012
Summer 2012:   Between May 14, 2012 and August 19, 2012

Potential scenarios:  

If a PhD student completes his/her preliminary examination during the fall 2011 semester, his/her final examination cannot be administered prior to May 14, 2012.  Fall 2011 and spring 2012 count as the two terms.

If a PhD student completes his/her preliminary examination during the spring 2012 semester, his/her final examination cannot be administered prior to August 20, 2012.  Spring and summer 2012 count as the two terms.

Thank you for your assistance and please contact Kelly Geisert at 491-6817 if you have questions.

JRH:kg

Cc:       Graduate Coordinators
            Graduate Secretaries